How to Setup a Glossary Activity

How to Setup a Glossary Activity

Note:  You need Teacher or Manager access before you can perform this action.

The glossary activity module enables participants to create and maintain a list of definitions, like a dictionary, or to collect and organise resources or information.

A teacher can allow files to be attached to glossary entries. Attached images are displayed in the entry. Entries can be searched or browsed alphabetically or by category, date or author. Entries can be approved by default or require approval by a teacher before they are viewable by everyone.

If the glossary auto-linking filter is enabled, entries will be automatically linked where the concept words and/or phrases appear within the course.

A teacher can allow comments on entries. Entries can also be rated by teachers or students (peer evaluation). Ratings can be aggregated to form a final grade which is recorded in the grade book.

Glossaries have many uses, such as

  • A collaborative bank of key terms
  • A ‘getting to know you’ space where new students add their name and personal details
  • A ‘handy tips’ resource of best practice in a practical subject
  • A sharing area of useful videos, images or sound files
  • A revision resource of facts to remember

To create a Glossary activity within a course page follow the steps below:

Step 1: To start making changes on your course page, click on the  button then choose Turn editing on.



Step 2: Once the edit mode is activated, you can either choose to edit an existing topic or add a new one.

Adding a topic:



Step 3: Click on Add an activity or resource.


Step 4: Choose  from the Activities list then click the  button.


Step 5: Fill out the information needed and adjust the settings for the glossary.


Name*
(Mandatory field) enter the name of the Glossary activity in the Name textbox.
Description
Enter a relevant description in the “Description” text area that describes the glossary.
Display description on course page
(checkbox)
Is this glossary global?
(checkbox)
Glossary type
Select whether this going to be the Main glossary or a Secondary glossary, entires from a secondary glossary can be imported to the main glossary, there can only be one main glossary in a course.


Approved by default
If set to "yes" then new entries appear automatically. If not, then the teacher must approve each one first.
Always allow editing
If set to "yes", students can edit their entries at any time. If not, then they can only edit for a certain period.
Duplicate entries allowed
This allows the entry of more than one definition for a given word.
Allow comments on entries
Students and teachers can leave comments on glossary definitions. The comments are available through a link at the bottom of the definition.
Automatically link glossary entries
Turning this on allows individual entries in this glossary to be automatically linked whenever the concept words and phrases appear throughout the rest of the same course. This includes forum postings, internal resources, week summaries and so on.



Display format
There are seven display formats available to select from

• Continuous without Author
• Encyclopedia
• Entry list
• FAQ
• Full with author
• Full without author
• Simple, dictionary style

Approval display format
It is possible to set an alternative display format for when entries are approved that can differ from the display format on the course page. This could be useful for instance if a teacher/trainer wants to see who made a particular glossary entry before approving it but doesn't want the students' name to be displayed for others on the course page.
Entries shown per page
Enter the number of entries to show to the user looking at the glossary activity. For example, the teacher may want to display one definition at a time to a student. The default is 10 entries.
Show alphabet links
If set to "Yes", users can browse the glossary by letters of the alphabet.
Show ‘ALL’ link
If set to "Yes", users can browse all the entries at once.
Show ‘Special’ link
If set to "Yes", users can browse the glossary by special characters, such as @ and #.
Allow print view
This provides a printer-friendly version link for students. (Teachers are always provided with a printer-friendly version link.)



Roles with permission to rate
(checkbox) Not available until the activity is saved first, determine roles that can rate glossary entries.
Aggregate type
There are six Aggregate types that allow for ratings to be calculated or used. These include

• No rating
• Average ratings
• Count ratings
• Maximum rating
• Minimum rating
• Sum of rating

Scale
Scale is the type of grading to be used. If No grading is used then Scale is not used. If it is enabled, Type may be None, Scale or Point with the user able to enter the scale and maximum grade between 0 and 250
Restrict ratings to items with dates in this range
(checkbox) If, yes there will be from and to option for setting date range to allow ratings:

From: If enabled, date and time can be set when ratings are available from.
To: If enabled, date and time can be set when ratings are available to.

Grade category
Grade Category options are based on the categories created on the gradebook setup 
Grade to pass
This allows teachers to set the minimum grade required to pass and will be indicated by green for pass and red for fail.


Availability
The availability option permits students to view and access assignments and resources, there are two options available:

• Show on course page
• Hide from students

ID number
The ID number can be entered to reference the same ID number from a third-party package especially gradebook. Otherwise, the field may be left blank.



Teachers may restrict students from accessing assignments and resources based upon a set of conditions. These conditions may be based on whether an activity has been completed or not, date restrictions when assignments can commence, a specified grade to be achieved, a certain user profile or a set of nested restrictions based on the above settings.

Restrictions can either be one, two or all of the following:


















Completion tracking
There are three options available:

• Do not indicate activity completion
• Students can manually mark the activity as completed
• Show activity as complete when conditions are met
Require view
Enable this option if you require students to view the activity to be tagged as completed.
Require grade
Two options that can be enabled:

• Student must receive a grade to complete this activity

• Student must submit to this activity to complete it
Expect completed on
This setting specifies the date when the activity is expected to be completed.


TagsTags will allow students and teachers to connect to other courses and content being offered.


Competencies will not be available unless they have been set up at a course level. Administrators can set up competency frameworks and add competencies within the framework. Teachers can also add competencies to courses and course activities.

Course competenciesCourse competencies allow you to search for competencies that you’d like to link to your existing activity.
Upon activity completion
There are four options to select once an assignment has been completed:

• Do nothing
• Attach evidence
• Send for review
• Complete the competency

Step 6: Once everything is set, click Save and return to course.


The Glossary activity that has been created will now be displayed in the section where you selected ‘Add an activity or resource’.


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