How to Use Progress Dashboard v2
Overview
The Progress Dashboard allows you to generate detailed completion reports for student activities, helping trainers and administrators track student progress and engagement within courses.
The dashboard offers three types of reports: Activity Completion Report, Assessment Centre, and Awaiting Grading Summary.
Reports can be filtered using the available options for each report type, allowing you to narrow the report down to the specific group or criteria you want to analyse.
In this tutorial, we will guide you step by step on how to use the Progress Dashboard, including the functionality of each report type and the steps to generate them.
IMPORTANT:
The information and available filters for each report will vary depending on the user role assigned to you in the system. Please contact your LMS Administrator to learn more about your assigned system role.
- Users with the LMS Admin or Manager roles have the ability to view all types of assessments for all trainers, including courses they are not enrolled in.
- Trainers and Non-editing Trainers, on the other hand, can only view assessments and submissions for the courses in which they are enrolled.
Step Tutorial
Activity Completion Report
In summary, the Activity Completion Report provides a detailed overview of students’ progress in a course, showing the status of activities based on the filters you select.
How to Generate Activity Completion Report
1. On the Progress Dashboard page, select the Report Type to Activity Completion Report.
Once selected, the corresponding filters will be displayed.
2. By default, the Show Filters checkbox is ticked, allowing you to view all available filters for the report.
If unticked, all filters for this progress dashboard report will be hidden.
Available Filters for Activity Completion Report
- Category – Course categories organize courses for all site participants. Select the category for which you want to generate the report.
- Subcategory – Available subcategories depend on the category you selected. If the chosen category has no subcategories, no options will appear.
- Course – A course is a site area where a teacher adds resources and activities for students to complete. Use this filter to select the course for your report.
- Activity Type – This displays a list of all “gradable” activities in your LMS. If you are unsure which activity type to include, select “All” from the dropdown menu.
- Activity – Use this filter to search by keyword if you know the exact activity name (e.g., “Chapter 1 Formative Activities”).
- Cohort – Cohorts are groups defined either site-wide or by course category. They allow members to be easily enrolled in courses. Use this filter to select the cohort for your report. Here is the link on how to create cohort: Create a New Cohort and Assign Users to a Cohort v2
- Group – Groups allow you to assign tasks to specific sets of students who will work together. Use this filter to select a group for your report. Here is the link on how to create a GROUP: How to Create a Group v2
- Trainer – Use this filter to select all trainers or a specific trainer to view which courses and students they have graded. Trainers will only see records related to their own courses.
- Student – Select all students or a specific student to view their completion status.
- Enrolment Date From and Enrolment Date To – Filter students based on their course enrolment date. Click “Enable” to select the start and end dates.
- Graded Date From and Graded Date To – If enabled, only graded activities within the selected date range will be included. Leave unchecked to include both graded and ungraded activities.
- Completion Status – Shows the student’s progress toward course completion. Options include:
- All – Includes all completion statuses
- All Except Complete – Includes all statuses except completed courses
- Complete – Includes only completed courses
- Graded but Not Complete – Includes courses that have been graded but are not yet complete or satisfactory
- Submitted, Awaiting Grading – Includes courses that have been submitted but not yet graded
- Not Submitted – Includes courses with no submissions
- Student Status – Filter students based on whether their accounts are active or suspended.
- Enrolment Status – Filter based on whether a student’s enrolment is active or suspended.
After configuring these filters, click Generate Report.
3. The report will display a table based on the filters applied.
You can refer to the Legends to identify the status of each student in acourse, such as: Completed, Submitted Awaiting Grading, Graded But Not Complete, Not Submitted, No Activity, Not Enrolled, and Suspended.
An example is shown below.
The following actions can be performed on the displayed table:
- Show # entries – Choose to display 10, 25, 50, or 100 entries per page. By default, 10 entries are shown, which is optimal to avoid excessive scrolling. If there are more than 10 entries, use the Next button at the lower right of the table to navigate through the pages.
- Export to Excel – Click this option to download the generated report in Excel format.
- Student Name – Clicking a student’s name opens their profile in a new tab.
- Green (Completed/Graded) and Orange (Requires Grading) Statuses – These are clickable and will redirect you to the exact activity in a new tab. This is especially useful for trainers, as it allows them to quickly access and grade student activities.
Assessment Centre Report
In summary, the Assessment Centre report displays detailed information on students’ graded assessments, including scores, number of attempts, and grading progress. It is similar to the Activity Completion report with the main difference being how the table presents the generated information.
How to Generate Assessment Centre Report
1. On the Progress Dashboard page, select the Report Type to Assessment Centre.
Once selected, the corresponding filters will be displayed.
2. By default, the Show Filters checkbox is ticked, allowing you to view all available filters for the report.
If unticked, all filters for this progress dashboard report will be hidden.
Available Filters for Activity Completion Report
- Category – Course categories organize courses for all site participants. Select the category for which you want to generate the report.
- Subcategory – Available subcategories depend on the category you selected. If the chosen category has no subcategories, no options will appear.
- Course – A course is a site area where a teacher adds resources and activities for students to complete. Use this filter to select the course for your report.
- Activity Type – This displays a list of all “gradable” activities in your LMS. If you are unsure which activity type to include, select “All” from the dropdown menu.
- Activity – Use this filter to search by keyword if you know the exact activity name (e.g., “Chapter 1 Formative Activities”).
- Cohort – Cohorts are groups defined either site-wide or by course category. They allow members to be easily enrolled in courses. Use this filter to select the cohort for your report. Here is the link on how to create cohort: Create a New Cohort and Assign Users to a Cohort v2
- Group – Groups allow you to assign tasks to specific sets of students who will work together. Use this filter to select a group for your report. Here is the link on how to create a GROUP: How to Create a Group v2
- Trainer – Use this filter to select all trainers or a specific trainer to view which courses and students they have graded. Trainers will only see records related to their own courses.
- Student – Select all students or a specific student to view their completion status.
- Enrolment Date From and Enrolment Date To – Filter students based on their course enrolment date. Click “Enable” to select the start and end dates.
- Graded Date From and Graded Date To – If enabled, only graded activities within the selected date range will be included. Leave unchecked to include both graded and ungraded activities.
- Completion Status – Shows the student’s progress toward course completion. Options include:
- All – Includes all completion statuses
- All Except Complete – Includes all statuses except completed courses
- Complete – Includes only completed courses
- Graded but Not Complete – Includes courses that have been graded but are not yet complete or satisfactory
- Submitted, Awaiting Grading – Includes courses that have been submitted but not yet graded
- Not Submitted – Includes courses with no submissions
- Student Status – Filter students based on whether their accounts are active or suspended.
- Enrolment Status – Filter based on whether a student’s enrolment is active or suspended.
After configuring these filters, click Generate Report.
3. The report will display a table based on the filters applied.
You can refer to the Legends to identify the status of each student in acourse, such as: Completed, Submitted Awaiting Grading, Graded But Not Complete, Not Submitted, No Activity, Not Enrolled, and Suspended.
An example is shown below.
The following actions can be performed on the displayed table:
- Show # entries – Choose to display 10, 25, 50, or 100 entries per page. By default, 10 entries are shown, which is optimal to avoid excessive scrolling. If there are more than 10 entries, use the Next button at the lower right of the table to navigate through the pages.
- Export to Excel – Click this option to download the generated report in Excel format.
- Student Name – Clicking a student’s name opens their profile in a new tab.
- Green (Completed/Graded) and Orange (Requires Grading) Statuses – These are clickable and will redirect you to the exact activity in a new tab. This is especially useful for trainers, as it allows them to quickly access and grade student activities.
Awaiting Grading Summary Report
In summary, the Awaiting Grading Summary Report provides an overview of submissions pending grading, showing the earliest to latest submission times, as well as the total number of submissions awaiting evaluation.
How to Generate Awaiting Grading Summary Report
1. On the Progress Dashboard page, select the Report Type to Awaiting Grading Summary.
Once selected, the corresponding filters will be displayed.
2. This report type has only three (3) filters:
- Group By – Allows you to organise the items you want to grade based on Category, Course, or Cohort.
- Trainer – Available only to LMS Admin and Manager roles. This filter lets you view the number of items awaiting grading for a specific trainer.
- Enrolment Status – Allows you to select which enrolment types to include: Active, Suspended, Not Current, or All.
After configuring these filters, click Generate Report.
3. The report will show the Earliest, Average, Latest instance of graded item, as well as count of submission that is waiting to be graded. For full details of the items and access to grade, please utilise the How to Generate Assessment Centre Report section above.
The sample below displays the report when Course is selected for the Group By filter.
The following actions can be performed on the displayed table:
- Show # entries – Choose to display 10, 25, 50, or 100 entries per page. By default, 10 entries are shown, which is optimal to avoid excessive scrolling. If there are more than 10 entries, use the Next button at the lower right of the table to navigate through the pages.
- Export to Excel – Click this option to download the generated report in Excel format.
And that's how to use the progress dashboard in the LMS!
Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to the contact support via email.
FAQs
Who can access the Progress Dashboard?
Access depends on your system role:
- LMS Admin / Manager – Can view all reports, assessments, and submissions for all trainers and courses.
- Trainers / Non-editing Trainers – Can only view reports for courses they are enrolled in.
Can I see all students in a report?
Yes, but the list depends on your role and the filters applied. Trainers only see students in their enrolled courses, while Admins and Managers can see all students.
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