Online Assessment Form Activity: Creating Third Party Observation Forms

Third Party Observation Forms are used by third party assessors (e.g. Learner’s supervisor) without an existing LMS Account to grade the output of the student during workplace demonstration or practical assessments. 

To set-up your Third Party Observation Form, follow the steps below:

Note: You need a Trainer or Manager access to perform this action

Creating a Third Party Observation Form

The first few steps in setting up a Third Party Observation form is similar to creating an Observation form for the assessor:

Step 1: Select  the course and activity you wish to add your third party observation form to

Step 2: Click the Observation Form tab

Step 3: Click Create Observation Form

Step 4: Input the Third Party Observation Form title. You may also add a summary or description of the form. Then click Save changes:

Step 5: Click the Manage Observation Points button beside the Observation Form title:

The icons indicate the following:

 Manage Observation Points - This is used to add and edit observation points.

 Edit Observation Form - This allows the user to edit the Observation Form title and description.

 Duplicate - This allows the user to duplicate the Observation Form including the points.

 Delete - This is used to delete the observation form

Step 6: To add a main point, click Create Observation Point

On the space provided, type in the observation item then click save:

Step 7: To add another main point, click again Create Observation Point. To add a subpoint, click the  beside the initial observation point. Add the criteria in the space provided. Then click save changes.

A subpoint is indented to the left under the main point.

Clicking the  beside the observation point will create subpoints for that grade item. These pointes will be indented towards the right. To add another main point, click Create Observation Form

Step 8: Add all the necessary observation points. Once all the points have been added, click Back to Observation Forms

Adding the Third Party Observation Form

Once your third party observation form is set-up, you may now add it to your assessment.

Step 9: Click Edit Assessment, then Update Assessment

Step 10: In the Design mode, go to the tab where you want to add your third party observation form. On the left panel, choose and drag the third party observation form field to your desired location in the design area.

Step 11: Edit the properties of the third party observation form by clicking the blue pencil icon

Step 12: In the right panel, you may edit the name under the label tab.

Step 13: Under the dropdown menu in the input tab, select the observation form to be used by the third party assessor. You may also change the text that appears in the blue button.

Step 14: If you have more tasks that need observation forms, repeat the previous steps. Then Click save form to save your changes.

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You may only link one observation form per Third Party Observation Form field. Should there be multiple tasks requiring the same third party observation form, duplicate the form and add the copies in the succeeding tasks.

Student's View of the Third Party Observation Form

The third party assessor will use the student's access to answer the observation form.

Assessor's View of the Third Party Observation Form

The unit assessor may view the rating the third party grader gave for the assessment but they cannot edit any of the points or comments given by the grader. However, the unit assessor will be the one to assign the points depending on the answers given by the third party grader in the form.

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