How to Send E-mail Notification to Participants for Updates/Changes in BigBlueButton Virtual Classroom v2

How to Send E-mail Notification to Participants for Updates/Changes in BigBlueButton Virtual Classroom v2

You need Admin access to be able to perform this action.

This guide will help you understand how you can send e-mail notification to the participants of your BigBlueButton Virtual Classroom, if you happen to have updates and/or changes on the virtual classroom schedule.

Check this guide if you want to learn more about How to Setup a BigBlueButtonBN Activity

Step 1: Log in to your e-Skilled site and go to the course page where the BigBlueButton Virtual Classroom Activity is located:


Step 2: From the course page toggle Edit Mode on to turn editing on then go to the BigBlueButton Activity and click on the three dots to Edit Settings.




Step 3: Edit the Description based on the changes on the Virtual Classroom schedule or information.


Step 4: Make sure the date and time on the Description matches the Schedule for session tab.


Step 5: Scroll down and click the Send content change notification checkbox (this option will send the e-mail notification to participants when enabled).
Once all set, hit Save and return to course or Save and display.



System will now send notification update to all participants of the virtual classroom, see sample below:


Please note that the link in the BigBlueButton 'Test BBB' will lead the users to the activity page where the JOIN button can be found.


If you have set the Guest Access upon creating the BBB activity just like the screenshot below,


Then you'll be able to see the generated meeting link and password after opening again the BBB activity.


You may use this link to send to your guest participants.

Tips:

• Make sure that the users (students) registered their active valid e-mail address on your site, otherwise they will not be able to receive the e-mail updates.
• Make sure that the participant list of the virtual classroom is updated and accurate, the system will automatically send the notification to every participant of the Virtual Classroom.
• The Schedule for session tab follows the time zone of your site.

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